RESOURCES / CONSTRUCTION

Planning fuel delivery
for a construction site

Choose a receiving setup, gather the right details and prepare for a delivery that fits the work on site.

Jobsite planning guide

CHOOSE YOUR SETUP

Equipment directly, a site tank—or both?

Start with where the fuel needs to go. The receiving setup affects the information you provide and how the delivery is planned.

Direct equipment fueling

Fuel is delivered into individual machines or vehicles at the site.

Useful when: You need to fuel equipment where it is parked, rather than replenish a shared receiving tank.
Have ready: Equipment types and count, required products, estimated quantities and the location of each group of machines.
Plan ahead: Identify when and where the equipment will be accessible. Mention machines spread across separate work areas.

Jobsite tank replenishment

Fuel is delivered into your receiving tank for use by the operation.

Useful when: The site already has a receiving tank used to supply equipment during the project.
Have ready: Tank capacity, current level, required product, requested quantity and the tank’s exact location.
Plan ahead: Identify the fill point and access restrictions. Tank capacity alone does not tell you how much fuel is needed.

A site may need both arrangements. Describe each receiving point separately so quantities and access can be reviewed.

BEFORE YOU REQUEST FUEL

A practical delivery checklist

Gather what you know. If a quantity or site detail is uncertain, identify it as an estimate rather than guessing.

Delivery location

Give the actual jobsite entrance, not just the office or billing address. Include the project name and any directions needed to find the receiving area.

Products and quantities

List Clear Diesel, Dyed Diesel, Gasoline and DEF separately as needed. Identify the product required for each machine or tank and estimate the quantity of each product.

Use the product specified for the equipment. Identify eligible off-road applications when requesting Dyed Diesel. DEF is a separate fluid, not a substitute for diesel.

Equipment or tank details

For direct fueling, include the number and types of units. For tanks, include capacity and current level. For a generator, note whether it is running and its expected operating hours.

Requested timing

Provide the preferred day, receiving window and any deadline. Distinguish a preferred time from a time when the site cannot receive a delivery.

Site contact

Name the person who can direct the delivery on arrival. Include their mobile number and a backup contact if the primary contact may be unavailable.

Access and receiving requirements

Describe gate hours, check-in procedures, escorts, restricted routes and the location of the equipment or tank. Flag known clearance or turning-space constraints for review.

MAKE THE SITE EASY TO FIND

The street address may not be enough

Construction entrances can move as work progresses. Highway projects and rural sites may not have a conventional address. Describe the receiving point in terms someone unfamiliar with the project can follow.

ILLUSTRATIVE LOCATION NOTE

“I-10 project near mile marker [number], [direction] side. Enter through the signed construction gate off [access road]. The receiving tank is beside [site landmark]. Call [site contact] before arrival.”

Replace every bracketed item with the actual site details. Include a map pin or coordinates when available; confirm that they identify the entrance rather than only the project boundary.

Tell the delivery team about changes before the scheduled visit. A locked gate, moved tank or equipment at another work area can change the receiving plan.

AS THE WORK CHANGES

Match replenishment to the active equipment

A one-time delivery may suit a short task or a temporary need. Recurring replenishment may suit a longer project with ongoing consumption. Neither should assume that the equipment list stays the same.

When machines arrive or leave: update equipment counts, products and estimated quantities.
When project phases change: review demand as earthwork gives way to utilities, foundations and building work.
When hours or access change: update the receiving window, entrance and site contact.
When temporary power runs longer: review the generator’s current fuel level and anticipated operating hours.