Direct vehicle fueling
Fuel goes into individual vehicles where they are parked and accessible. This is also called wet hosing. Identify each vehicle and its product requirement, and confirm when the vehicles will be available.
RESOURCES / COMMERCIAL FLEETS
Planning fuel delivery for a commercial fleet
Build a fueling plan around the vehicles that are present, the products they need and the hours your yard can receive a delivery.
Start with the vehicles that will be there
A fleet count is not the same as a fueling list. Identify which vehicles return to the yard, which stay elsewhere and which leave before the proposed receiving window.
Yard tank replenishment
Fuel goes into an existing receiving tank used by your operation. Provide tank capacity, current level, requested product and access details. If a tank is needed, discuss that separately.
EXAMPLE: 20 VEHICLES, DIFFERENT RETURN TIMES
A business has 20 vehicles. Fourteen return each evening, four remain at jobsites and two return after midnight. List the regular yard group separately from the exceptions. Confirm a workable receiving window rather than assuming one visit can reach all 20.
A practical yard-and-vehicle checklist
Vehicle list
Use fleet numbers or another clear identifier. Record the product required for each vehicle and flag units that will not be present.
Products and quantities
List Clear Diesel, Gasoline and DEF separately. Include estimated quantities where known; identify estimates and unknowns. DEF has its own receiving tank.
Parking locations
Explain how to find the vehicles included in the visit. Describe separate parking rows, buildings or work areas and any access restrictions.
Receiving window
Provide normal return times, early departures, gate hours and any period when the yard cannot receive a delivery.
Site contact
Provide a mobile number for the person who can answer questions during the receiving window, plus a backup contact if available.
Tank details, if applicable
Identify each receiving tank, its product, capacity, current level and fill-point location. Keep tank requests separate from direct vehicle fueling.
Plan for exceptions and changing schedules
- Before the visit: report absent vehicles, changed parking locations or a locked gate.
- When routes change: review the receiving window and vehicles leaving early.
- When the fleet changes: update vehicle IDs, products and estimated demand.
- After delivery: retain the delivery record and raise questions promptly using the order reference.
One-time service can address a specific need; recurring service can follow a regular yard schedule. Availability, quantities and timing are confirmed for the location.